Finding Files with Long File Names

The native macOS file systems impose remarkably few restrictions on file names and path lengths. Mac users can name files with long names and descriptive names. Useful as these are, such file names can prove a burden when files need to be shared, copied to other file systems, or uploaded to certain cloud services.

Indeed many other systems limit the length of file names. Before attempting to move files to such systems it is useful to check names for compliance with restrictions. Hence the need to search file files with names longer than the imposed limit.

In this post, we are going to check a folder structure for files with names more than 140 characters long.

Acme Painted Tunnel Project Long File Names Continue reading Finding Files with Long File Names

Working With the Tag Cloud

The tag cloud is a new addition in HoudahSpot 6.0. The tag cloud helps you incrementally refine your search to include only the most relevant files.

In previous blog posts, we have looked a how to assign file tags in HoudahSpot and the different ways you can find and filter files by tags. Let’s see how the tag cloud fits in and helps you find files faster.

Finder tags are a useful way to categorize your files. They are color-coded labels that you can assign to files. You can use tags to flag certain files. For example, you may want to flag your favorite photos. You can also use tags to organize files. What makes tags particularly useful is that you can assign multiple tags to a file. A single file can be organized into different categories. Tag a file with “Acme Corp”, “Painted Tunnel Project”, “Invoice”, and “Past Due”. You can find the file when listing all correspondence with “Acme Corp”. You will find the same file when searching for “Past Due” and “Invoice”.

The true power of HoudahSpot lies in the fact that it helps you narrow down a search to the point where the list of results has only relevant files and is easy to manage. File information and previews then make it easy to quickly pick the files you actually need.

The tag cloud is the latest addition to your HoudahSpot file searching toolbelt. You can use the tag cloud to quickly find tagged files. The tag cloud is also a very powerful way to incrementally refine your search when you are looking for files.

Acme Corp file tag Continue reading Working With the Tag Cloud

Video Tour of HoudahSpot 6.0

Finding files on your Mac can be a difficult and sometimes a frustrating task because of their sheer number — we all have so many!

HoudahSpot is an application that allows you to do refined searches to get just the files you are looking for and includes several useful presets right out of the box.

Todd Olthoff of ScreenCastsOnline revisits HoudahSpot and shows you all that is new in version 6.0.

Don McAllister of ScreenCastsOnline has covered HoudahSpot in the past so this screencast from Todd focuses on the updates that version 6 brings to the search party.

Below is a short preview. Watch the full show for free with a 7-day trial ScreenCastsOnline subscription. Continue reading Video Tour of HoudahSpot 6.0

Customize Your HoudahSpot Search Setup

In HoudahSpot, you can choose between hundreds of criteria to search for files. HoudahSpot also lets you specify in which folders to search and how to sort results.

There are lots of options to choose from – and settings you don’t want to make over and again.

Search criteria, results display, and sort order are a matter of personal preference and habits. You may, for example, find yourself frequently searching for files by file extension. You may prefer to search your full hard drive rather than just your home folder. You may want search results always to list file size.

Let’s see how you can set up HoudahSpot so that a new search window matches your preferred way of searching.

Continue reading Customize Your HoudahSpot Search Setup

Searching Apple Mail Messages

The good news: HoudahSpot 6.0 can again find Apple Mail message files!

With macOS 10.15 Catalina, Apple moved the indexing of Mail messages files from traditional Spotlight to “Core Spotlight.” The problem with this change is that Core Spotlight does not allow searching by third-party applications like HoudahSpot.

More precisely, applications are only allowed to search data they have submitted themselves. Thus the Mail application can call upon Core Spotlight to find messages. Core Spotlight is of no use to search tools like HoudahSpot. HoudahSpot does not manage or create data and thus never has data to submit to Core Spotlight. Instead, as a HoudahSpot user, you expect to find all kinds of files regardless of which application created the files.

This limitation of Core Spotlight does not only interfere with search tools. Many other utilities, scripts, and productivity tools suffer from the fact that messages, notes, and bookmarks are no longer searchable. Previously, a contact manager like BusyContacts could rely on Spotlight to watch for mail messages and maintain an activity list for each contact.

Continue reading Searching Apple Mail Messages

macOS Big Sur Compatibility

macOS Big Sur introduces the biggest design update to macOS since the introduction of Mac OS X. Still HoudahSpot, HoudahGeoTembo and Type2Phone look quite at home on the new version of macOS.

As always, we recommend you hold off upgrading for at least a couple of weeks and give Apple a chance to fix the most glaring bugs.

HoudahSpot will soon get a major upgrade. HoudahSpot 6.0 will fully adopt the new appearance of macOS Big Sur. First and foremost, the upgrade will bring a host of new features and enhancements. You can check out the latest beta by signing up for the HoudahSpot beta newsletter.

HoudahSpot

HoudahSpot icon
HoudahSpot: Powerful File Search for Mac

HoudahSpot 5.1.6 has been updated to work with macOS 11.

With the release of macOS 10.15 last year, Apple no longer allows third-party applications access to the search index for Apple Mail messages. The situation has not improved with the release of macOS 11.

The upcoming HoudahSpot 6.0 upgrade will include a plug-in for the Apple Mail application. This will again allow HoudahSpot to search Mail messages.

 

HoudahGeo

HoudahGeo icon
Photo Geocoding and Geotagging for Mac

HoudahGeo 6.0.8 has been updated to work with macOS 11.

HoudahGeo has also been verified to work with the latest version of Apple Photos and Adobe Lightroom Classic CC.

 

Tembo

Tembo icon
Tembo: Easy and Efficient File Search for Mac

Tembo 2.6 has been updated to work with macOS 11.

Like HoudahSpot, Tembo relies on the Spotlight index to find files. When run on macOS Catalina or Big Sur, Tembo will not be able to search Apple Mail messages.

 

Type2Phone

Type2Phone: Use your Mac as a Bluetooth Keyboard

Type2Phone 3.1.2 has been tested to work with macOS 11 to connect to iOS 14.

Tembo 2.5 Video Tutorial

ScreenCastsOnline have published a short video tutorial that showcases Tembo – the friendly file search tool.

In this 10-minute video, Don McAllister gives you a tour of Tembo and highlights what makes Tembo unique. Sometimes good things come in small packages. This adage applies equally to this screencast and to Tembo.

 

Continue reading Tembo 2.5 Video Tutorial