Clicky

Tag: DEVONthink

Supercharge Your DEVONthink 4 Search with HoudahSpot

If you manage a large collection of documents—research notes, reference material, project files—you already know that search matters just as much as storage. DEVONthink 4 is excellent at organizing and connecting
information, while HoudahSpot offers one of the most flexible search interfaces on macOS. Used together, they turn searching into something both faster and more precise.

What Each Tool Does Best

DEVONthink 4 is built for serious document management and knowledge work. It helps you:

  • Organize large document collections with intelligent filing
  • Create meaningful links between related items
  • Store PDFs, web archives, emails, bookmarks, and more
  • Surface relevant content using AI-assisted features
  • Build a long-term personal knowledge base

HoudahSpot takes macOS Spotlight and makes it far more powerful. It gives you:

  • A visual, criteria-based query builder
  • The ability to combine many file attributes in a single search
  • Reusable search templates for recurring tasks
  • Flexible rules for searching across locations and file types
  • A focused interface that avoids Finder’s clutter

The Gap: Searching Across Everything

DEVONthink’s built-in search is strong, but there are times when you want more control. For example, you might want to:

  • Search multiple DEVONthink databases alongside regular files
  • Combine criteria that aren’t easy to express in DEVONthink’s UI
  • Use the same search interface for all your data
  • Reuse carefully tuned searches for common tasks
  • Filter quickly by attributes like date, size, or document type

That’s where HoudahSpot comes in. Continue reading Supercharge Your DEVONthink 4 Search with HoudahSpot

What’s New in HoudahSpot 5.1

It’s already been a year since we released HoudahSpot 5.0. In that time HoudahSpot saw a series of minor updates bring enhancements, compatibility with macOS 10.15 Catalina, and – yes – bug fixes.

HoudahSpot 5.1 adds a handful of improvements. These are not so much features as seemingly small tweaks that will delight you by subtly improving your file searching experience.

Enhanced Quick Look Preview

XMP sidecars are files that sit next to image files to hold metadata like location information, keywords, and description. Precisely this rich information sometimes makes it easier to find the sidecars than the actual image files. Yet it is the images we want to see. Quick Look preview in HoudahSpot 5.1 locates the image file associated with the XMP sidecar and uses that image for a preview.

DEVONthink is a smart document management solution for Mac. It can catalog, organize, and work with any type of file. When HoudahSpot 5.1 comes upon a DEVONthink item it will call upon Quick Look to show a preview of the cataloged file.

“It’s the little details that are vital. Little things make big things happen.” – John Wooden

Continue reading What’s New in HoudahSpot 5.1

Search DEVONthink 3 Databases using HoudahSpot

This is a follow-up to an older post. It has been updated for the new DEVONthink 3. Users of the older DEVONthink Pro (Office) can refer to the original post.

For DEVONthink 4, refer to the post titled “Supercharge Your DEVONthink 4 Search with HoudahSpot”

DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless of where they come from.

Now that you have all your documents stored and organized in DEVONthink, you can rely on both DEVONthink and HoudahSpot to always find the piece of information you need.

Continue reading Search DEVONthink 3 Databases using HoudahSpot

Special Offer on DEVONthink

Whether you’re working on a novel, writing a college paper, or preparing a legal case: You collect information from various sources, e.g. the web, specialized databases, or on paper. You organize your collection; you give it a structure; find connections. Finally you process the accumulated knowledge to create something new.

DEVONthink is there for you all the way. DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless where they come from. Continue reading Special Offer on DEVONthink

Search DEVONthink Databases using HoudahSpot

This post applies to DEVONthink Pro (Office). Users of DEVONthink 3 should refer to the updated version of this post. For DEVONthink 4, refer to the post titled “Supercharge Your DEVONthink 4 Search with HoudahSpot”

DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless where they come from.

Now that you have all your documents stored and organized in DEVONthink, you can rely on both DEVONthink and HoudahSpot to always find the piece of information you need.

Continue reading Search DEVONthink Databases using HoudahSpot