When we refer to time we can say “It’s 2 PM”. This is easy enough to understand. It is early afternoon at our current location.
Digital cameras record date and time in a similar manner. When you load a photo onto your computer, you can see the time as recorded by the camera: 2 PM. The computer, however, cannot make much sense of this information. It is missing an important clue: location or time zone. For all it knows, “2 PM” could mean early afternoon in Hawaii or early afternoon in New York. A 6-hour difference!
What’s more, the camera clock may not actually have the correct time. You could have forgotten to set it as you traveled through time zones. Your photo of the New York night sky could indeed show a “2 PM” camera time.
We thus face two tasks:
Set the correct time on the photo. E.g. “2 PM Hawaiian time”
Make that time look “right”. E.g. “8 PM New York time”
HoudahSpot by Houdah Software is a powerful file search tool for macOS. It takes the guesswork out of Spotlight searches and helps you find files hidden deep in the “haystack” of files accumulated over the years.
Service Station can put HoudahSpot at the top level of the Finder context menu. You can then right-click or control-click a selection of folders in Finder and start a new HoudahSpot search within these folders.
In HoudahSpot, search templates serve as starting points for searches that you perform repeatedly.
HoudahSpot comes with a set of sample templates. These include, for example, a template for finding photos. This template is set up to search for image files having a resolution of at least 7 MP. Search results show image previews. The Refine pane is pre-configured for searches by camera make and model, ISO speed, and flash settings. To find photos you just need to fill in the blanks and start the search.
Templates can also act as dynamic file lists. The Recent Files template, for example, lists files used or modified within the last 7 days.
You will certainly create your own templates or customize the sample templates to fit your needs. You may, for example, want to update the My Photos template to search only for files matching your camera make and model.
As templates become a central part of your workflow, you will want quick access to your favorite ones.
File tags can also be used to temporarily mark files. Since macOS has the handy ability to assign colors to file tags, such tags can be used to visually identify files. Both Finder and HoudahSpot flag the tagged files with colors of their tags.
This is particularly useful when shifting files around, merging folders, exporting photos to files, etc.
This is a follow-up to an older post. It has been updated for the new DEVONthink 3. Users of the older DEVONthink Pro (Office) can refer to the original post.
DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless of where they come from.
Now that you have all your documents stored and organized in DEVONthink, you can rely on both DEVONthink and HoudahSpot to always find the piece of information you need.