HoudahSpot and ForkLift

Recent updates improve the integration between Houdah Software’s HoudahSpot and BinaryNights’ ForkLift.

HoudahSpot is a file search tool that helps Mac users organize files and finds these if they did not.

ForkLift is an advanced dual pane file manager and file transfer client for macOS. With ForkLift you can browse, manage, and organize files. ForkLift can access remote volumes, sync folders, and much more

ForkLift

The Search in HoudahSpot command in ForkLift allows you to start a HoudahSpot search focussed on the folder you are currently browsing in ForkLift. It is found in the Commands menu.

This tool makes use of HoudahSpot’s custom URL scheme. It can be customized from the Commands > Manage Tools… menu item. Refer to the ForkLift User Manual for more details about custom tools. The HoudahSpot User Guide describes the various options of the houdahspot4:// URL scheme.

Screenshot: ForkLift. Search in HoudahSpot
ForkLift Commands Menu: Search in HoudahSpot

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ScreenCastsOnline: HoudahSpot Video Tutorial

Don McAllister of ScreenCastsOnline takes you on a tour of the new HoudahSpot 5.0.

HoudahSpot supercharges your macOS searches. HoudahSpot uses the same index as Spotlight but uses its own optimized user interface and powerful feature set to make searching much faster and so much easier.

Don walks you through many of HoudahSpot’s options for finding and working with files. Along the way, Don highlights some of the new features in HoudahSpot 5, gives a couple of tips for working with HoudahSpot, and points out some of the lesser-known features.

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Use Tags to Organize and Find Files

What are File Tags?

File tags are keywords you assign to files. They allow you to organize and find files.

Example of tagged file: a paid invoice
Example of tagged file: a paid invoice

Organize Files: Folders or Tags?

File tags allow you to organize files when a simple folder structure won’t do. Better yet: file tags can improve your existing filing strategy and make files easier to find. Continue reading Use Tags to Organize and Find Files

How-to: Customize the HoudahSpot LaunchBar Action

Objective Development’s LaunchBar is an adaptive app launcher, document browser, and much more.

HoudahSpot is a powerful file search tool. It takes the guesswork out of Spotlight searches and helps you find files hidden deep in the “haystack” of files accumulated over the years.

HoudahSpot 5 includes a LaunchBar action that provides an elegant way to start a HoudahSpot search using LaunchBar. You can install this action from HoudahSpot > Preferences > Extensions.

Screenshot: LaunchBar in action
Start a file search from LaunchBar 6

The action is selected by typing the hs abbreviation in LaunchBar.

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Hidden Gem: New Search – Old Window

In HoudahSpot you can open as many searches – windows or tabs – as you like. Sometimes you end up with more windows than you care for.

You found your file. The search is over. The next search is up. You open a fresh window. But first, you have to close the previous search. But what you actually do is delay housekeeping and clutter your screen with disused HoudahSpot windows.

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HoudahSpot and Default Folder X

HoudahSpot 5.0 works with St. Clair Software’s Default Folder X to deliver files where you need them.

Default Folder X enhances open and save file dialogs on macOS. It provides quick access to favorite folders and recent files. With Default Folder X you can manage and organize files without having to jump over to Finder.

Select “Search with HoudahSpot” from Default Folder X’s Utility menu
Find files: Select “Search with HoudahSpot” from Default Folder X’s Utility menu

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What’s New in HoudahSpot 5.0

HoudahSpot 5.0 is finally here. Yes, it has a new icon. Yes, it supports Dark Mode on macOS Mojave.

HoudahSpot packs a lot of enhancements that have you find files faster than ever before. We looked at every step of the search workflow and made sure HoudahSpot does its best to get you to the files you need.

HoudahSpot 5.0 Dark Mode
HoudahSpot 5.0 Dark Mode

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ScreenCastsOnline: HoudahGeo Video Tutorial

Todd Olthoff of ScreenCastsOnline takes you on a tour of HoudahGeo 5.

HoudahGeo is an application that streamlines adding location and other metadata to your files. The best part is that it writes that information to the files themselves instead of the library’s catalog.

Todd walks you through the various ways to get photos into HoudahGeo and then covers all of the geocoding and metadata options. You also will learn how to add metadata to the files and share them with outside libraries. Exporting that added information to other services that read them is covered in the last section of the show.

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DEVONthink is there for you all the way. DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless where they come from. Continue reading Special Offer on DEVONthink

Quickly Switch Between File Size or Time Units

Searching by file size can be very useful – not only to find and clean out large files, but also to limit search results to files large enough to be relevant.

When you add a new file size criterion to your HoudahSpot search, it defaults to searching for files that match a size you specify in MB. When searching for files larger than 1 GB, you might be tempted to type 1000 so as to avoid reaching for the mouse to change the unit from MB to GB.

Actually, there is a much easier way.

Screenshot: Switch between KB/MG/KB using letter keys
Quickly switch between file size units

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