Clicky

Tag: Apple Mail

What’s New in Tembo 3.0?

macOS 11 and 12 have introduced a dramatic new look representing a significant aesthetic departure from previous macOS versions. Tembo 3.0 adopts this refreshed Mac user interface with a fine-tuned new look, a new icon, and a redesigned toolbar. 

Moreover, Tembo 3 adds support for Macs with Apple Silicon processors. It gives you the best performance on the latest Mac hardware.

Apple Mail Plug-in

Tembo 3.0 can again search Apple Mail messages.

Starting with macOS 10.15 Catalina, Apple Mail messages are no longer available through the Spotlight index used by Tembo .

Tembo 3.0 can nonetheless find your Apple Mail messages. Tembo installs a plug-in that runs within the Mail application. This plug-in allows Tembo to include Mail message files in your search results.

Enhanced Grid View

In Grid view, you can turn on additional file information which will display information like an image’s size, f-stop, shutter speed, ISO, and other metadata directly below the file name.

File Tags

Your favorite file tags are now available from the context menu. Customizable keyboard shortcuts allow for quick tagging.

Further Enhancements

  • Search By Date: Tembo 3.0 adds new options to search for files by time frame
  • Options: New options menu to quickly adjust your search parameters. Set default options in Tembo preferences
  • Apple Silicon: Tembo 3.0 works with the latest versions of macOS and fully supports Apple Silicon Macs

 

What’s New in HoudahSpot 6.1?

HoudahSpot 6.1 distills the feedback we received on the HoudahSpot 6 upgrade into a series of refinements: small changes that will subtly improve your file management.

Apple Mail Messages and MailTags

HoudahSpot can now find Apple Mail messages tagged by SmallCubed’s MailTags plug-in. HoudahSpot searches message keywords and project names. Requires MailSuite 2021 for macOS Big Sur.

Search tagged Mail messages
Find Mail messages by MailTag keywords

Continue reading What’s New in HoudahSpot 6.1?

Was ist neu in HoudahSpot 6.0?

Read the English version of this post: What’s New In HoudahSpot 6.0

Mit macOS 11.0 Big Sur hält ein drastisches neues Aussehen Einzug – eine bedeutende ästhetische Abkehr von früheren macOS-Versionen. HoudahSpot 6.0 passt sich dieser aufgefrischten Mac-Benutzeroberfläche mit einem fein abgestimmten neuen Aussehen, einem neuen Icon und einer neu gestalteten Symbolleiste an.

Zudem kommt mit HoudahSpot 6 Unterstützung für Macs mit Apple-Silicon-Prozessoren.  Das bringt beste Leistung auf der aktuellsten Mac-Hardware.

HoudahSpot 6.0 hat selbstverständlich viel mehr zu bieten als gutes Aussehen. Es enthält eine Fülle von Funktionen und Verbesserungen, die deine Produktivität verbessern werden.

HoudahSpot 6 screenshot Continue reading Was ist neu in HoudahSpot 6.0?

What’s New in HoudahSpot 6.0?

macOS 11.0 Big Sur has introduced a dramatic new look representing a significant aesthetic departure from previous macOS versions. HoudahSpot 6.0 adopts this refreshed Mac user interface with a fine-tuned new look, a new icon, and a redesigned toolbar. 

Moreover, HoudahSpot 6 adds support for Macs with Apple Silicon processors. It gives you the best performance on the latest Mac hardware.

Of course, HoudahSpot 6.0 has much more to offer than good looks. It comes packed with features and enhancements that will improve your productivity.

HoudahSpot 6 screenshot
HoudahSpot running on macOS Big Sur

Continue reading What’s New in HoudahSpot 6.0?

Searching Apple Mail Messages

The good news: HoudahSpot 6.0 can again find Apple Mail message files!

With macOS 10.15 Catalina, Apple moved the indexing of Mail messages files from traditional Spotlight to “Core Spotlight.” The problem with this change is that Core Spotlight does not allow searching by third-party applications like HoudahSpot.

More precisely, applications are only allowed to search data they have submitted themselves. Thus the Mail application can call upon Core Spotlight to find messages. Core Spotlight is of no use to search tools like HoudahSpot. HoudahSpot does not manage or create data and thus never has data to submit to Core Spotlight. Instead, as a HoudahSpot user, you expect to find all kinds of files regardless of which application created the files.

This limitation of Core Spotlight does not only interfere with search tools. Many other utilities, scripts, and productivity tools suffer from the fact that messages, notes, and bookmarks are no longer searchable. Previously, a contact manager like BusyContacts could rely on Spotlight to watch for mail messages and maintain an activity list for each contact.

Continue reading Searching Apple Mail Messages

Mail Search on MacOS Catalina

Note: This blog post strays away from our usual focus on tips & tricks. It does not provide a solution or workaround for Mail searches on macOS Catalina. It rather discusses technical background and ethical considerations.

Spotlight vs. Core Spotlight

Recent versions of macOS use two indexing technologies to power local searches in the Spotlight window: Spotlight and Core Spotlight.

Spotlight was introduced with OS X 10.4 Tiger. It indexes user files. Whenever a file is modified, the Spotlight engine calls upon the appropriate importer plug-in to read metadata and text content from the file. That data is then indexed for searching.

The fact that Spotlight works only with files can be a problem for some applications. For “shoebox” applications, it is often more natural to store data items in a single file or database rather than use one file per data item. Such data items cannot be indexed by Spotlight. Thus such applications either have to change their data storage to fit Spotlight’s requirements or resort to tricks to get their data into Spotlight.

Core Spotlight is a more recent addition. Core Spotlight does not watch for data or files to appear. Instead, applications actively submit data to Core Spotlight for indexing. This reversal of roles allows Core Spotlight to index any kind of data.  Continue reading Mail Search on MacOS Catalina

How-to: Customize the HoudahSpot Alfred Workflow

Alfred by Running with Crayons Ltd. is an award-winning app for macOS which boosts your efficiency with hotkeys, keywords, text expansion and more.

HoudahSpot is a powerful file search tool. It takes the guesswork out of Spotlight searches and helps you find files hidden deep in the “haystack” of files accumulated over the years.

HoudahSpot 5 includes an Alfred workflow that provides an elegant way to start a HoudahSpot search using Alfred. You can install this workflow from HoudahSpot > Preferences > Extensions.

Note: Workflows are part of the extended Alfred feature set. This needs to be unlocked by purchasing the Alfred Powerpack .

Screenshot: Alfred in action
Start a file search from Alfred

The workflow is triggered using the hs keyword in Alfred. You may need to use the arrow keys to select the workflow. Press the space key to activate the workflow.

Continue reading How-to: Customize the HoudahSpot Alfred Workflow

How-to: Customize the HoudahSpot LaunchBar Action

Objective Development’s LaunchBar is an adaptive app launcher, document browser, and much more.

HoudahSpot is a powerful file search tool. It takes the guesswork out of Spotlight searches and helps you find files hidden deep in the “haystack” of files accumulated over the years.

HoudahSpot 5 includes a LaunchBar action that provides an elegant way to start a HoudahSpot search using LaunchBar. You can install this action from HoudahSpot > Preferences > Extensions.

Screenshot: LaunchBar in action
Start a file search from LaunchBar 6

The action is selected by typing the hs abbreviation in LaunchBar.

Continue reading How-to: Customize the HoudahSpot LaunchBar Action

Use the Mail template to find e-mails in Apple Mail

According to research, e-mail users send and receive an average of 122 business e-mails per day. And the amount is bound to increase in the future. To find specific information in the haystack of archived e-mail data can be a difficult task.

Continue reading Use the Mail template to find e-mails in Apple Mail