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Is HoudahSpot Optimized for Upcoming Versions of macOS?

You may have seen the following warning: “HoudahSpot” is not optimized for your Mac and needs to be updated. Worry not, HoudahSpot 5.0 is “optimized” for current and future versions of macOS.

Caveat: macOS 10.15 Catalina bans third-party applications from searching the Mail.app Spotlight index. On macOS Catalina, HoudahSpot will thus no longer be able to find your Apple Mail messages. If you rely on HoudahSpot to search your mail messages, we recommend that you voice your concerns through Apple’s Feedback Assistant.

Continue reading Is HoudahSpot Optimized for Upcoming Versions of macOS?

Using HoudahGeo With Cameras That Provide Altitude Measurements but No GPS Coordinates

This blog post applies to HoudahGeo 5. HoudahGeo 6 offers much more flexibility in handling multiple sources of altitude and heading information.

Some GPS cameras use a barometer to determine the current altitude. These cameras can write altitude information to photos even when the GPS feature is switched off. This is often seen in Panasonic cameras.

The camera creates photos that have altitude information, but lack latitude and longitude coordinates. This comes as a bit of a surprise to HoudahGeo and requires a few additional clicks on your part.

Continue reading Using HoudahGeo With Cameras That Provide Altitude Measurements but No GPS Coordinates

Other Uses for macOS File Tags

We have seen that file tags can be used to build or complement a filing system.

File tags can also be used to temporarily mark files. Since macOS has the handy ability to assign colors to file tags, such tags can be used to visually identify files. Both Finder and HoudahSpot flag the tagged files with colors of their tags.

This is particularly useful when shifting files around, merging folders, exporting photos to files, etc.

Screenshot: File tags in Finder used to mark files in a merged folder
Merged Folder: Files from 3 Different Sources

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Search DEVONthink 3 Databases using HoudahSpot

This is a follow-up to an older post. It has been updated for the new DEVONthink 3. Users of the older DEVONthink Pro (Office) can refer to the original post.

For DEVONthink 4, refer to the post titled “Supercharge Your DEVONthink 4 Search with HoudahSpot”

DEVONthink is a smart document management solution for Mac. It lets you organize and work with all your documents — bookmarks, email messages, text files, images, PDFs — in one place, regardless of where they come from.

Now that you have all your documents stored and organized in DEVONthink, you can rely on both DEVONthink and HoudahSpot to always find the piece of information you need.

Continue reading Search DEVONthink 3 Databases using HoudahSpot

HoudahSpot and ForkLift

Recent updates improve the integration between Houdah Software’s HoudahSpot and BinaryNights’ ForkLift.

HoudahSpot is a file search tool that helps Mac users organize files and finds these if they did not.

ForkLift is an advanced dual pane file manager and file transfer client for macOS. With ForkLift you can browse, manage, and organize files. ForkLift can access remote volumes, sync folders, and much more

ForkLift

The Search in HoudahSpot command in ForkLift allows you to start a HoudahSpot search focussed on the folder you are currently browsing in ForkLift. It is found in the Commands menu.

This tool makes use of HoudahSpot’s custom URL scheme. It can be customized from the Commands > Manage Tools… menu item. Refer to the ForkLift User Manual for more details about custom tools. The HoudahSpot User Guide describes the various options of the houdahspot4:// URL scheme.

Screenshot: ForkLift. Search in HoudahSpot
ForkLift Commands Menu: Search in HoudahSpot

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ScreenCastsOnline: HoudahSpot Video Tutorial

Don McAllister of ScreenCastsOnline takes you on a tour of the new HoudahSpot 5.0.

HoudahSpot supercharges your macOS searches. HoudahSpot uses the same index as Spotlight but uses its own optimized user interface and powerful feature set to make searching much faster and so much easier.

Don walks you through many of HoudahSpot’s options for finding and working with files. Along the way, Don highlights some of the new features in HoudahSpot 5, gives a couple of tips for working with HoudahSpot, and points out some of the lesser-known features.

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Use Tags to Organize and Find Files

What are File Tags?

File tags are keywords you assign to files. They allow you to organize and find files.

Example of tagged file: a paid invoice
Example of tagged file: a paid invoice

Organize Files: Folders or Tags?

File tags allow you to organize files when a simple folder structure won’t do. Better yet: file tags can improve your existing filing strategy and make files easier to find. Continue reading Use Tags to Organize and Find Files

How-to: Customize the HoudahSpot LaunchBar Action

Objective Development’s LaunchBar is an adaptive app launcher, document browser, and much more.

HoudahSpot is a powerful file search tool. It takes the guesswork out of Spotlight searches and helps you find files hidden deep in the “haystack” of files accumulated over the years.

HoudahSpot 5 includes a LaunchBar action that provides an elegant way to start a HoudahSpot search using LaunchBar. You can install this action from HoudahSpot > Preferences > Extensions.

Screenshot: LaunchBar in action
Start a file search from LaunchBar 6

The action is selected by typing the hs abbreviation in LaunchBar.

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Hidden Gem: New Search – Old Window

In HoudahSpot you can open as many searches – windows or tabs – as you like. Sometimes you end up with more windows than you care for.

You found your file. The search is over. The next search is up. You open a fresh window. But first, you have to close the previous search. But what you actually do is delay housekeeping and clutter your screen with disused HoudahSpot windows.

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HoudahSpot and Default Folder X

HoudahSpot 5.0 works with St. Clair Software’s Default Folder X to deliver files where you need them.

Default Folder X enhances open and save file dialogs on macOS. It provides quick access to favorite folders and recent files. With Default Folder X you can manage and organize files without having to jump over to Finder.

Select “Search with HoudahSpot” from Default Folder X’s Utility menu
Find files: Select “Search with HoudahSpot” from Default Folder X’s Utility menu

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